Picture the scene: a full boardroom table, eight laptops open, a presenter trying to connect to the room display, and a single extension cord snaking from the wall socket across the floor. Someone trips. The HDMI cable doesn't reach. The meeting starts five minutes late. If this sounds familiar, the fix isn't another power board. It's a boardroom table power point built directly into the table surface. This guide walks through exactly how to spec and set up a table-integrated power and AV unit for a NZ meeting room, from choosing the right Point Pod size to routing cables cleanly once it's installed.
Most boardroom power problems come down to the same root cause: the power is at the wall, but the people are at the table. Bridging that gap with extension cords creates a cascade of smaller problems that compound every time the room is used.
Extension cords running across the floor are a genuine trip hazard, particularly in rooms where people move around during presentations or stand to write on a whiteboard. In a client-facing environment, a cord taped to the carpet is also a poor first impression. Beyond safety, a single power board at one end of the table means people at the far end either go without power or run their own cables across the table surface, which looks chaotic and limits where people can sit.
The HDMI problem is separate but equally frustrating. Most meeting rooms have a display or projector connected to a wall plate, which means the presenter needs a cable long enough to reach from their seat to the wall. In a large boardroom, that cable is either permanently strung across the table or someone has to sit in a specific chair to present. Neither is a good solution for a room that's used daily.
A table-integrated unit solves all of this at once. Power, USB charging, data and HDMI are available at the table surface, where people actually sit. No floor cables, no seat restrictions, no five-minute setup delay at the start of every meeting.
A Point Pod is a cylindrical power and AV module that installs through a circular cutout in the boardroom table. When not in use, it sits flush with the table surface. When needed, it rises to reveal the ports. The key difference between a Point Pod and a standard pop-up power outlet is the port count and the AV integration: a boardroom-grade Point Pod combines power, USB charging, data and video output in a single unit.
EasyMart's Point Pod Board Room includes the following in a single installation:
In a meeting context, this means a presenter can connect their laptop to the room display via HDMI, charge it via USB-C, and maintain a wired network connection for a video call, all from one point in the table without touching the floor or the wall. Other participants can charge their devices from the same unit simultaneously. For a room that runs back-to-back meetings, this is a meaningful time saving every single day.
EasyMart's Point Pod range covers three configurations, each suited to a different room size and usage pattern. The right choice depends on how many people the table seats and how intensively the room is used for presentations and video conferencing.
The Point Pod Compact is the entry-level boardroom unit, priced at $712.43 to $749.93. It includes one AU power outlet and two USB ports, making it suitable for a small meeting room or huddle space with four to six seats. If the room is used primarily for internal team meetings where most people are charging phones or tablets rather than running full presentations, the Compact covers the basics without over-speccing. For rooms where HDMI and RJ45 are needed, step up to the Multi or Board Room.
The Point Pod Multi at $749.93 to $787.43 scales up to three AU power outlets and two USB ports. This makes it the right choice for a medium-sized boardroom with six to ten seats, where multiple people need mains power simultaneously. The Multi doesn't include HDMI or RJ45, so it suits rooms where AV is handled separately via a wall plate or a dedicated AV system, and the table unit is purely for power and charging.
The Point Pod Board Room at $892.50 is the complete specification: two AU outlets, USB-C, USB-A, RJ45 and HDMI in a single unit. This is the right choice for a primary boardroom where presentations happen regularly, video conferencing is a daily requirement, and the room needs to work without any floor cables or wall-mounted AV connections. For a table with more than ten seats, installing two Board Room units, one at each end of the table, ensures every seat has access without reaching across.
Point Pod units install through a circular cutout in the table surface. Before ordering, there are three things to confirm.
Grommet hole size: Point Pod units require a specific cutout diameter. Check the product specifications for the exact measurement before ordering. Many boardroom tables come with pre-cut grommet holes, but the diameter varies between manufacturers. If your table doesn't have a hole, a joiner or furniture installer can cut one cleanly. Measure twice before cutting.
Table thickness: Point Pod units have a minimum and maximum table thickness they can accommodate. A very thin table surface (under 18mm) or a very thick one (over 50mm) may not be compatible with the standard mounting hardware. Check the spec sheet against your table before purchasing.
Plug-in vs hardwired: This is the most important installation question. Plug-in Point Pod units connect to a standard wall socket via a cable routed under the table, with no electrician required beyond the initial installation of a nearby wall socket. Hardwired units connect directly to building wiring and must be installed by a licensed electrician under NZ electrical regulations. If you're also sourcing the table itself, EasyMart's boardroom tables include options with pre-cut grommet holes sized for standard pod installations.
Once the Point Pod is installed, the remaining task is routing the cables from the pod to the wall cleanly. For a plug-in unit, this means running the power cable from the pod's base, under the table, to a wall socket or floor box. The goal is to keep the cable off the floor entirely. A cable running along the underside of the table, secured with cable clips or a cable tray, is invisible from the room and eliminates the trip hazard.
For the RJ45 data connection, a network cable runs from the pod's base to a wall data port or a network switch mounted under the table. If the room doesn't have a wall data port nearby, an IT contractor or electrician needs to be involved, as running a new data cable through the wall is not a DIY job in a commercial environment.
For the HDMI connection, the cable runs from the pod's HDMI port, under the table, to the room's AV system, typically a wall plate connected to the display or projector. For runs over five metres, use an active HDMI cable or an HDMI extender to maintain signal quality.
A cable tray mounted to the underside of the table keeps all three cable runs bundled and out of sight. EasyMart's office accessories range includes cable management options suitable for under-table installation. The result is a boardroom table where the only visible element is the Point Pod cap flush with the surface, with everything else hidden.
A boardroom table without integrated power and AV is a daily friction point for everyone who uses it. The right Point Pod unit eliminates extension cords, removes the HDMI cable problem, and gives every seat access to power and data from the table surface. For a small meeting room, the Point Pod Compact covers the basics. For a primary boardroom with daily presentations and video conferencing, the Point Pod Board Room is the complete solution. Browse EasyMart's full Point Pod range to compare specifications and find the right unit for your table, with nationwide delivery across New Zealand and Afterpay available on eligible orders.
What's the difference between the three Point Pod sizes?||| The Point Pod Compact ($712.43 to $749.93) includes one AU outlet and two USB ports, suited to small meeting rooms with four to six seats. The Point Pod Multi ($749.93 to $787.43) steps up to three AU outlets and two USB ports for medium boardrooms. The Point Pod Board Room ($892.50) is the full specification: two AU outlets, USB-C, USB-A, RJ45 and HDMI in a single unit, designed for primary boardrooms where presentations and video conferencing happen daily.@@@ Do I need an electrician to install a Point Pod?||| It depends on the unit. Plug-in Point Pod units connect to a standard wall socket via a cable routed under the table, with no electrician required for the pod itself, though you may need one to install a nearby wall socket if one isn't already present. Hardwired units connect directly to building wiring and must be installed by a licensed electrician under NZ electrical regulations.@@@ Can I get HDMI and USB-C in the same unit?||| Yes. The Point Pod Board Room includes both HDMI and USB-C alongside two AU power outlets, USB-A and RJ45 in a single unit. This is the only Point Pod in EasyMart's range that combines video output (HDMI) with fast USB-C charging and wired data (RJ45) in one installation. The Compact and Multi models include power and USB charging but do not include HDMI or RJ45.@@@ How many people does one Point Pod comfortably serve?||| A single Point Pod Board Room comfortably serves four to six people seated around it, assuming a mix of laptop charging, phone charging and one active HDMI connection. For a table with more than eight to ten seats, two units, one at each end of the table, is the standard approach. This ensures no seat is more than two or three positions away from a connection point, and two presenters can connect simultaneously without sharing a port.
